Export invoices to Xero

If you keep your books in Xero, Footer365 can give you your invoices in a file Xero imports as bills, already coded to the account you choose. This saves typing each invoice in by hand.

The export is only available if Footer365 invoices you directly. If you buy through a reseller, your invoices come from them.

Set it up once

You need the Manage settings permission.

1. Go to Account > Settings (open it).
2. Under Accounting export, choose Xero.
3. In Xero account code, enter the code from your Xero chart of accounts that these invoices should post to, for example an expense account such as 300. Enter the number, not the account name. A suggested code is filled in the first time you choose Xero; change it if it does not match your chart of accounts.
4. Select Save.

If you choose Xero and leave the code empty, you will see "Enter your Xero account code to export invoices to Xero."

Download a month's invoices

1. Go to Billing > Invoices (open it).
2. At the top right, pick the month in the month box. It starts on the current month.
3. Select Export to Xero.

A CSV file named after the month downloads, for example footer365-bills-2026-09.csv. It holds every invoice and credit note Footer365 issued to you in that month, one row for each line on each.

If no invoices were issued that month, nothing downloads and you see a message saying so.

Import it into Xero

In Xero, use the import option for bills (purchases) and choose the file you downloaded. Xero's own screens change from time to time, so follow Xero's help for the current steps.

What the file contains:

• Supplier: Footer365.
• Invoice number, date and due date: as on the Footer365 invoice.
• Lines: each line's description followed by "Footer365", the quantity and the price per unit, before VAT. A line for part of a month, whose price per unit would not come to its amount exactly, is given as one unit at the line's amount.
• Credit notes: their amounts are negative, so Xero imports each one as a credit note against Footer365 rather than as a bill.
• Account code: the code you saved in settings.
• Tax rate: "20% (VAT on Expenses)" for a UK invoice with VAT, or "Zero Rated Expenses" for an invoice without UK VAT.

Amounts in the file are before VAT. Xero adds the VAT from the tax rate, which matches how the Footer365 invoice was worked out.

Good to know

• The Export to Xero button appears once you have at least one invoice.
• The file only contains invoices Footer365 raised to you. It does not contact Xero or change anything there.
• To stop offering the export, set Accounting export back to None.

Related articles

• Invoices and VAT
• Company settings